Executive Secretary - Premium Administrative Support Role in Bali

Join Pkdf Marketing Corporation as an Executive Secretary in the vibrant heart of Bali! This is a unique opportunity to provide high-level administrative support to senior executives while enjoying the dynamic work-life balance of Indonesia’s most sought-after business hub.

As an Executive Secretary at Pkdf Marketing Corporation, you will be the backbone of our operations, ensuring that our senior leadership has a seamless and efficient administrative experience. You will handle a wide range of tasks, from managing schedules and coordinating meetings to drafting and distributing important documents. Your role will be pivotal in maintaining the smooth flow of information and operations within the company.

Based in Canggu, Bali, you will be part of a dynamic and innovative team, contributing to a company that is at the forefront of marketing and business development in Indonesia. This role offers a competitive salary and a comprehensive benefits package, making it an ideal opportunity for professionals seeking a challenging and rewarding career in a vibrant international environment.

📋 Tanggung Jawab Pekerjaan

• Manage the schedules and calendars of senior executives, ensuring that all appointments and meetings are efficiently coordinated.
• Prepare and distribute meeting agendas, minutes, and follow-up documents, maintaining accurate and up-to-date records.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with a high level of professionalism and confidentiality.
• Assist in the preparation of travel arrangements, including booking flights, hotels, and transportation, for senior executives.
• Provide administrative support for board meetings and other high-level events, ensuring that all logistical requirements are met.
• Maintain and update the company's administrative systems, including CRM and document management software.
• Support the executive team in the preparation of presentations, reports, and other materials, ensuring that all information is accurate and presented in a clear and concise manner.
• Assist in the organization and coordination of company events, ensuring that all details are taken care of and that the events run smoothly.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years of experience in an executive administrative or secretarial role, with a strong background in managing high-level executive schedules and coordinating meetings.
• Proficient in using Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Experience with CRM software such as Salesforce or HubSpot is a plus.
• Excellent organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with senior executives and other stakeholders.
• Confidentiality and discretion, with the ability to handle sensitive information with the utmost care.
• Fluency in both English and Indonesian is required.

🛠️ Keahlian

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